Landlord Services & Fees

At Cooper Hirst we aim to provide a personal and professional service to all our landlords but recognise that many have different requirements depending on specific need and the property or properties to be managed.

We aim to keep fees competitive to both Landlords and Tenants without compromising service or delivery.

Our Fees Schedule below provides a guide to potential costs but we aim to listen and will offer a bespoke package to meet your individual needs and budget.

Levels of Service Offered

  Tenant Find:
100% of rent + VAT
(120% inc VAT)
Rent collection:
7.5% of rent + VAT
(9% inc VAT)
Fully managed:
12.5% of rent + VAT
(15% inc VAT)
Agree the rental value
Provide guidance on compliance with statutory provisions and letting
Advise on refurbishment requirements consents
Erect board outside property in accordance with Town and Country Planning Act 1990 (where possible)
Market the property and advertise on relevant portals
Carry out accompanied viewings (as appropriate)
Find tenants
Advise on non-resident tax status and HMRC (if relevant)
Collect and remit initial months’ rent
Provide tenants with method of payment
Deduct any pre-tenancy invoices
Make any HMRC deduction and provide tenant with the NRL8 (if relevant)
Advise all relevant utility providers of any changes
Agree collection of any shortfall and payment method  
Demand, collect and remit the monthly rent  
Arrangement payments for statutory requirements  
Pursue non-payment of rent and provide advice on rent arrears actions  
Undertake two routine visits per annum and notify the outcome to the landlord  
Arrange routine repairs and instruct approved contractors (providing two quotes)    
Security Deposit dilapidation negotiations    
Hold keys throughout the tenancy term    

Additional Non-Optional Fees and Charges

Pre-Tenancy Fees (All Service levels)

Arranging and facilitating statutory compliance (this is in addition to the costs of the item itself) if not provided on instruction or undertaken by the landlord: £30 inc. VAT (£25 + VAT)

Energy Performance Certificate (EPC) £30 inc. VAT (£25 + VAT) per tenancy

Gas Safety Certificate (GSR) £30 inc. VAT (£25 + VAT) per tenancy

Electrical Installation Condition Report (EICR) £30 inc. VAT (£25 + VAT) per tenancy

Portable Appliance Testing (PAT) £30 inc. VAT (£25 + VAT) per tenancy

Legionella Risk Assessment £30 inc. VAT (£25 + VAT) per tenancy

Installing Smoke alarms and Carbon Monoxide £30 inc. VAT (£25 + VAT) per tenancy

Testing Smoke alarms and Carbon Monoxide detectors on the first day of the tenancy £0 per tenancy

Visual check in compliance with the Homes Act 2018 on the first day of the tenancy £0 per tenancy

Start of tenancy fees.

Set-up Fees: 120% of monthly rent (100% + VAT) per tenancy. Referencing for up to two tenants (ID checks, Right-to-Rent check, financial credit checks, obtaining references from current or previous employers / landlords and any other relevant information to assess affordability) as well as contract negotiation (amending and agreeing terms) and arranging the signing of the tenancy agreement.

Additional Tenant Referencing Fees: £60 (inc. VAT) (£50 + VAT) per tenant. As Set-up Fees above for additional tenants.

Guarantor Fees: £60 inc. VAT (£50 + VAT) per guarantor. Covering credit referencing and preparing a Deed of Guarantee (or as part of the Tenancy Agreement).

Permitted Occupier Fees: £150 inc. VAT (£125 + VAT) per permitted occupier. Explaining to any permitted occupier their rights and responsibilities towards the named tenant(s) and landlord.

Deposit Registration Fees (where collected):£36 inc. VAT (£30 + VAT) per tenancy. Register landlord and tenant details and protect the security deposit with a Government- authorised Scheme. Provide the tenant(s) with the Deposit Certificate and Prescribed Information within 30 days of the tenancy start date.

Inventory Fees: See Schedule below. Dependant on the number of bedrooms and/or size of the property and any outbuildings.

Accompanied Check-in Fees: £60 inc. VAT (£50 + VAT) per tenancy.

Attending the property to welcome the tenant(s), confirm the Inventory and Schedule of Condition, explain the operation of appliances, highlight the location of utility meters, stop-cocks etc. and test that all smoke alarms and carbon monoxide detectors are present and in working order. This is subject to an approved Inventory as above.

Landlord Withdrawal Fees (before move-in): 75% of 1st months rent + VAT per tenancy. To cover the costs associated with the marketing, advertising and tenancy set- up should the landlord withdraw from the tenancy before it has started.

During tenancy Fees.

Additional Property Visits: £30 inc. VAT (£25 + VAT) per visit. Should the landlord request property visits in addition to those within their existing Terms of Business, this covers the costs of attending the property.

Rent Review Fees: £60 inc. VAT (£50 + VAT) per tenancy. Review rent in accordance with current prevailing market conditions and advise the landlord, negotiate with the tenant(s), direct tenant(s) to make payment change as appropriate, update the tenancy agreement and serve a Section 13 Notice if the tenancy is on a periodic basis.

Renewal Fees: £150 inc. VAT (£125 + VAT) per tenancy. Contract negotiation, amending and updating terms and arranging for the signing of a further tenancy agreement.

Right-to-Rent Follow-Up Check: £60 inc. VAT (£50 + VAT) per check.

Undertaking a repeat check in person on a time-limited visa in accordance with the Immigration Acts 2014 and 2016.

Notifying the Home Office should an illegal overstayer be identified. This does not apply to a Tenant-Find service.

Landlord Withdrawal Fees (during tenancy): £240 inc. VAT (£200 + VAT) per tenancy. To cover the costs associated with advising the tenant on the change and the position of the security deposit, transferring the security deposit to the landlord or new agent, notifying all utility providers and local authority (where necessary) and returning all relevant documents held by the agent to the landlord. This does not apply to a Tenant-Find service.

Arrangement Fees for works over £500: 12% inc. VAT (10% + VAT) of net cost. Arranging access and assessing the costs with any contractors, ensuring work has been carried out in accordance with the Specification of Works and retaining any resulting warranty or guarantee. Fully Managed service only.

End of Tenancy Fees

Check-out Fees: £85 inc. VAT (£70.83 + VAT) per tenancy. Attending the property to undertake an updated Schedule of Condition based on the original inventory and negotiating the repayment of the security deposit.

Tenancy Dispute Fee: £180 inc. VAT (£150 + VAT) per tenancy.

The costs associated with the preparation of all evidence and submitting the case to the tenancy deposit scheme as well as dealing with all correspondence relating to the dispute. This only applies where the agent has protected the deposit.

Fees for the service of Legal Notices (Section 8 or Section 21): £60 inc. VAT (£50 + VAT) per Notice.

Inventories Price List

Unfurnished Inventory £ inc VAT Check Out £ inc VAT
Studio Flat £75 £70
1 Bed £80 £75
2 Bed £90 £80
3 Bed £100 £85
4 Bed £110 £95
5 Bed+ £POA £POA

Extra rooms/conservatories charged at £10 extra per room.

For particularly large/unusual properties, please get in contact for a quote.